If you’re looking for the best productivity apps for iPhone and iPad, you’ve landed at the right place. Since the new iPhones have pretty big screens and are packed with advanced processors, it’s a nice idea to utilise them as a convenient workstation. Talking about iPads, they have larger screens, can be paired up with a keyboard & other accessories, and used as a full-fledged, portable workstation. When you always have your iPhone or iPad with you, it can serve you as a great companion to notch up your productivity. Having said that, you must have some productivity-boosting apps on your iPhone and iPad. And, make sure to choose them wisely. Otherwise, you’ll end up having too many apps that take up unnecessary space or have an adverse impact on the battery life of your iPhone.
Today, we’re here to help you spot the best apps for your iPhone and iPad that can turn your device into a mobile workstation. We’ve tossed several options and handpicked some of the best iOS apps that will help you stay productive in your personal as well as professional life. Whether you spend most of your time in your office or are working from home, these productivity apps for iPhone and iPad will help you to be in your best productive form. Right from the must-have note-taking and to-do list apps to the best calendar and project management tools for iOS, we’ve rounded off our favourite productivity apps for iPhone and iPad in 2022. Also, if you’re a writer or a student, we’ve got some fantastic apps for you as well.
Without any further ado, let’s get started with our roundup of the best productivity apps for iPhone and iPad in 2022.
Top 20 Productivity Apps for iPhone and iPad
Table of Contents
Best To-Do List Productivity Apps for iPhone and iPad
Do you still write your tasks on paper that end up messing up in your drawer or cabinet? We’ve got one of the best to-do list productivity apps for iPhone and iPad in 2022. It’s quite challenging to find an app that works seamlessly across different operating systems and devices. Fortunately, the Todoist app has everything that you would from a task manager. It’s a supremely-useful, cross-platform productivity app for M1 iPad Pro and M1 iPad Air that deploys smart calendaring software to help you stay organized. The app allows you to make a plan, organize your tasks, collaborate on projects, set deadlines, and track your progress.
That’s not all, the app offers priority levels so that you can plan out your tasks as per their due dates and priority. Todoist has topped our list of the best to-do list productivity apps for iPhone and iPad owing to its easy-breezy interface, excellent collaboration, and analysis tools. For professionals who regularly use Google Gmail, there’s Todoist Gmail Integration that smartly converts your emails into tasks. Besides Gmail, this iPhone 12 productivity app allows you to integrate a wide range of useful apps like Calendar, Dropbox, Zapier, and more.
2. Google Tasks
If you use Google’s ecosystem such as Google Calendar, Gmail, and Google Keep for your everyday business or office work, Google Tasks is the best to-do list app for your iPhone in 2022. The app is pretty minimalistic but has everything that you would need to plan, organize, and get your work done. You can easily capture tasks from anywhere and create a to-do list, which you can edit & manage on the go. You can break down bigger tasks into subtasks, prioritize them using drag & drop, and set a due date for every task so that you can be more productive and achieve your goals. Additionally, you can switch between your work and personal accounts.
If you often forget your everyday tasks and are in search of the best task-management app for your iPhone 13 Po Max, Any.do is a must-have on your device. The app has been there for years now, and it’s still regarded as one of the best productivity apps for iPad Pro that helps you accomplish everyday tasks and goals. Any.do is a simple to use app that features an incredible fusion of task list, calendar, reminder, and planner, all in a single app. You make lists with tasks, having subtasks under them. When you’re working with your colleagues, tasks can additionally include notes, attachments, labels, a due date, and an assignee. Besides teammates, Any.do works as a great task organizer and daily planner for family members as well.
With the voice entry feature, you can speak what’s on your mind, and the app will add that to your to-do list. In addition, with the calendar integrations and multi-platform support, the app helps in better task management and increases productivity. Furthermore, you can always add a to-do list item right from your email inbox by forwarding them to [email protected]
You can drag & drop your tasks, swipe up to mark them as complete, and shake your device to remove a completed from your to-do list. All these supremely handy features will ensure that you always stay at the top of your to-do list.
All in all, if you need the best iPhone app for organisation and productivity, Any.do is simply hard to beat.
4. Microsoft To-Do
Here comes a well-known task management app for iPad and iPhone users that helps you stay organized and productive in your life. At first, Microsoft To-Do may appear as a basic daily planner, but this to-do list app for iOS is blended with a host of features that allows you to make lists, take notes, set reminders, record collections, and improve your productivity. There’s a personalised daily planner, My Day that helps you create to-do lists, collaborate with your coworkers, and stay focused to accomplish your everyday tasks. You can personalise your lists, attach up to 25MB of files, and set due dates/reminders for your tasks via the intelligent Task manager.
The most impressive feature of this planner app for iOS users is how beautifully it syncs your tasks between Microsoft Outlook and To-Do. You can easily compile tasks from Word, Excel, Powerpoint, and other services
In short, if you’re looking for the best free productivity app for iPhone that can change your business and life, Microsoft To-Do is a great option.
Also Read: Best Apps for iPhone 13 Series
Best Calendar Productivity apps for iPhone and iPad
Here comes the multiple award-winning calendar app for iPhone and iPad that’s designed to notch up your productivity by helping you manage your everyday tasks. Fantastical is an advanced calendar and tasks app for iPad that packs a ton of impressive and powerful features. This app has been awarded Apple’s Mac App of the Year 2020 for all good reasons. As soon as you’ll launch this iPhone 13 app, it greets you with a beautiful and clean interface to easily manage your everyday tasks in a much more organized way. It’s a perfect productivity app for your iPad Pro that has got reminders as well as collaboration features. There’s a mini window that gives a quick glance at your schedules.
Fantastical has an intuitive natural language parser that can turn normal words and details into actual tasks or events. Furthermore, this productivity app for iOS supports automated transfer between calendars depending on where you are. the work set will be opened as soon as you arrive at the workplace. Interestingly, it will revert to the personal mode when you depart from your workplace.
The free version of the Fantastical lets you do basic tasks, and the premium version offers various additional features, including Push updates for Google and Exchange, calendar syncing, full-screen views, Time zone support, and more.
In short, Fantastical is a superb iPhone 13 Pro calendar productivity app for business, corporate geeks, and professors.
2. Calendars 5
Here we’ve got the Calendars 5 app for iPhone that’s designed to deliver the best possible mobile calendar experience. This productivity app for iPad is fused with a host of supremely useful features. It sports a clean, easy-to-use interface with natural language input that automatically creates an event when you enter simple phrases and sentences. In addition, this iPad Mini 6 app has a great task manager that lets you organize, track, and complete to-dos. Next, the app works with both Google Calendar and Apple’s built-in Calendar and Reminders apps. When you first start Calendars 5, it will ask you want to sync it with your local (device) calendar and/or Google.
The app lets you create events by tapping the “+” sign in the upper-right corner of the screen. Alternatively, you can do this by tapping and holding a time or date on the main calendar. You can get reminders via alert sounds, email, or SMS messages. You can also set custom alerts, invite people to your events, and do a lot more with this iOS productivity app. Calendars 5 automatically opens Apple’s Maps app when you tap the location icon in an already-entered event, displaying the location.
Everything considered Calendars 5 is the clear-cut choice for one of the best calendar apps to increase productivity on your iPhone and iPad.
Also Read: Best Apps for iPhone 12 Series
Best Utility Productivity Apps for iPhone and iPad
1. Adobe Acrobat Reader
If you often work with documents, Adobe Acrobat Reader is the best utility productivity app for your iPhone 12 Pro. With a massive user base and around 635 million app installs, Adobe Acrobat Reader is considered the world’s most trusted PDF viewer. We absolutely love this iOS productivity app that allows you to view, share, annotate, and sign documents. There’s a Liquid Mode that delivers the best PDF reading experience on your iPhones and iPads. The app smartly reflows your document so that the content fits on your screen.
You can always share PDFs with your teammates to collect all the information in one place and expedite your workflow. You can use sticky notes and highlights to add notes and comments to your documents. Best of all, you can easily fill out forms using the Form Filler feature and sign documents using your finger or a stylus. This makes Adobe Acrobat Reader, a must-have productivity app for professionals who often have to sign documents. Additionally, students will find this iOS productivity app quite handy in going through their notes.
Searching for the best scanner app to increase productivity on your iPad Pro? Get yourself the SwiftScan app that can create high-quality PDFs and JPG scans with a simple tap. SwiftScan is a feature-packed scanner app for power users that allows you to scan single & multi-page documents and save them as PDFs or JPEG files. You can then share your scanned documents via email or fax. Therefore, if you often need to scan your documents and need a reliable tool to do that, SwiftScan is the best utility protectivity app for your iPad as well as iPhone.
SwiftScan works well with most cloud services, including iCloud, Dropbox, Google Drive, and more. It automatically uploads your scanned documents to the cloud. To enhance your user experience, you can browse through a collection of beautiful themes to get the best look and feel. In addition, you can password protect your documents with Touch/FaceID to ensure that only you have the access to your important files.
Nothing could be more annoying than spending your time remembering a password. And, here we’ve got an amazing password manager that has won multiple awards for its ease of use, functionality, and performance. 1Password is one of the best productivity apps for iPhone 13 Mini and iPad Mini that chops down the frustration of trying to recall every single password you’ve ever created, that too in a secure way. This utility app for iPhone helps you create strong passwords and keep them safe in one place. 1Password remembers all your passwords and keeps them secure behind one password that only you know. The app allows you to store logins, addresses, notes, bank accounts, passports, Driving Licenses, and more.
For comfortable and easy access, you can sort your stored information in different vaults. The app allows you to easily fill online forms with a single click, making it one of the best productivity apps for students as well. On top of it, you’ll be notified when your information is exposed to a compromised website. Undoubtedly, 1Password is a perfect productivity app to store personal, financial or any other information that you want to keep safe. Besides iPhones and iPads, 1Password is fully optimized for M1-powered Macs.
All in all, if you often struggle with remembering passwords, 1Password is worth giving a shot!
Best Email Productivity Apps for iPhone and iPad
When anyone thinks of an email app, Gmail is sure to top the list of their favourites. Ranked number one in productivity on App Store, Gmail has fantastic reviews and is definitely regarded as one of the best email apps for iPhone & iPad that you can get in 2022. With a neat design and easy-to-use interface, this number one productivity app for iOS users boasts an excellent search filter and clean organizational structure. It divides your emails into three categories: Primary, Social, and Promotions. You can schedule or snooze the emails, and if you send an incomplete or incorrect email (which is easy to do on a phone), there’s also an option to undo it.
The Gmail iOS app integrates other services, such as Google Drive, Google Docs, and Google Sheets. If your everyday work revolves around these services, Gmail makes it super easy to open and edit them right from the comfort of your iPhone or iPad. Besides giving a fabulous email experience, this productivity app for iPad Air 4 allows you to connect with your coworkers via Google Meet. You can stay in touch with your team and be more productive, without having to install any specific app to do that.
The app is absolutely free and stores all your data “in the cloud,” for super-easy access. Therefore, you can easily get your hands on your emails, documents, and events from any device with an app or even a web browser. With real-time notifications, multiple account support, lightning-fast search, and excellent security, the Gmail app offers the best Gmail experience to your iOS devices.
For years, Microsoft’s Outlook is ranked as the best iOS productivity app for businesses, and it truly delivers the best email experience. This app seamlessly brings all your email accounts and calendars to one place so that you can stay connected when on the go. Outlook syncs amazingly with Office 365, which is used by almost every business. This email app for iPad lets you store and share files, and offers seamless connections to Zoom, Teams, and other video conferencing services. Ranked number 3 in productivity on the App Store, Outlook is a superb iPhone email application that works well with all of your major email service providers like Gmail and Yahoo.
You can customize your emails and calendars to plan your day in advance and be your most productive self. In addition, you can edit documents in the corresponding app, respond to invitations directly from your mailbox, and attach any file without downloading it on your device. Furthermore, this productivity app for iPhone 12 Pro Max allows you to bring in all your favorites app like Trello, Evernote, Facebook, and more.
3. Edison Mail
Do you struggle to organise emails from your Gmail, Outlook, and other accounts? We can completely understand how annoying and time-wasting it can be. Here comes an excellent, independent mail app that will help you save time and increase productivity on your iPhone and iPad. Edison Mail App is one of the best mail apps for iOS as well as Android platforms that actually automate the system of securing and categorising emails. This productivity app for iPhone is completely free and greatly helps a user in managing an unlimited number of email accounts on his device. The app features a nice and fairly simple-to-use interface, with swipe actions to clean inboxes, delete or archive emails, and block spam.
One of the standout features of this productivity email app for iPhone 12 Mini is that you can pin important emails to keep them in front of you. In addition, there’s a Recently Read filter that allows you to easily refer back to an important email, without having to dig into the archives. The best thing about the Edison Mail app is that it’s a lot faster than other email apps, including the stock Mail app on your iPhone. The app is super-quick in pushing emails and instantly sends you notifications, which is a major concern in the Mail app.
It’s worth knowing that this iOS productivity app supports all the major providers, including Gmail, Outlook, Yahoo, Hotmail, Office 365, Exchange, and more. Furthermore, you can always customize the Edison Mail app as per your preferences. You’ve all the freedom to create custom templates, change swipe actions & color settings, enable/disable Focused inbox, and much more.
Professionals who want to have a more advanced email experience can subscribe to Edison Mail+ at a monthly cost of $14.99.
Spark is another well-designed and positively reviewed multi-account email app for iPhone and iPad users. It might not have a big name as compared to other email apps that we’ve mentioned above, but trust me, it’s one of the best productivity apps for iPhone and iPad users. One of the unbeatable features of this email app is the Smart Inbox that’s one of the prime reasons why Spark has an ever-growing fan base and is loved by its users. Implementing a Smart Inbox, Spark shows up what’s important and cleans the rest of the inbox. Therefore, no more busy inboxes that are flooded with promotions, spam, and other unnecessary elements. This helps you cut down the time that’s wasted going through your emails. With all the important emails in the front, the app allows you to be more productive at your work.
This mail app for iPad and iPhone 12 smartly categorizes new emails into personal, notifications, and newsletters. The app supports iCloud Drive, Dropbox, and other powerful integrations. Plus, there’s a built-in calendar as well. Spark performs outstanding and smartly reminders you about Follow-up emails and upcoming events as well. That’s not all. You can collaborate with your team and write a professional email together using a real-time editor. Additionally, you can Share & Discuss Emails with your team by leaving internal comments on an email.
All in all, for all professionals and teams who want to enjoy the best email experience, Spark is the way to go.
Also Read: Best Apps for Apple 4K TV
Best Notes-taking Productivity apps for iPhone and iPad
When it comes to jotting down ideas and boosting productivity on your iPhone and iPad, a note-taking app like Simplenote is an absolute must-have. Justifying its name, Simplenote is loved for its clean and easy-to-use interface. You can take plain-text notes that take up very little space on your device. The app allows you to use tags to keep your notes organized. You can use the tags to search and sort your notes. Just use the tag field on your notes and you can easily create your own system of tags.
Your notes are automatically synced across your iPhone, iPad, Mac, and other devices. Additionally, you can collaborate and work together with your teammates and quickly push your content to WordPress by connecting your account. Simplenote has a fantastic feature that saves all the versions of your note, right from the current and stacking back to the original version. It means you can easily refer to the previous version in case you’ve mistakenly deleted anything important. Best of all, you can also password protect your notes to ensure that only you can access them.
To sum up, whether you want to jot down important points, create to-do lists, or capture ideas, Simplenote offers a great way to increase productivity on your iOS devices.
For power users, Evernote is the best iPad productivity app for taking all kinds of notes and getting your work done in the most organised manner. The app allows you to bring your to-do lists, notes, and schedules together in one place so that you can avoid distractions, focus more, and notch up your productivity skills. Whether you’ve got important content in your emails, PDFs, audio clips, website links, docs, or photos, Evernote allows you to almost any type of file to your notes. If you have a lot of notes, you can use the tagging feature to keep everything organised. You can share notes with your team, collaborate with people, and bring collective ideas to the table.
Besides businesses, Evernote is an important productivity app for students as well. You can keep track of lecture notes, assignments, and exams so that you can make a schedule and stay focused.
Also Read: How to hide apps on any iPhone and iPad
Best Project Management Productivity Apps for iPhone and iPad
If you’re in search of the best free productivity app for iPhone that’s loaded with project management features, Basecamp is worth giving a try. It’s amongst the most well-known project management app for iPad that helps you manage projects that serve as a hub for everything. Every Basecamp project has a set of six core tools that can boost your productivity and transform your business. This list includes to-dos, message board, chat room, schedule, docs & files, and automatic check-ins.
This project management tool for iOS boasts an easy-breezy interface and can be used as a team communication tool to collaborate on projects. This makes basecamp, a perfect iOS app to manage your projects and expedite the workflow within a company. You can instantly organise your files, work progress, conversations, and other business stuff in one place. The best thing about this productivity app for iPad Air and Pro models is that it’s a one-stop solution for your business needs that can easily replace multiple apps on your devices and save unnecessary storage space. Now that’s a win-win situation.
When we’re talking about the best productivity apps for iPhone and iPad in the Project Management category, we just can’t miss Trello. It’s a simple and user-friendly tool that can help you organise all your projects at the workplace as well as your home. Trello has a drag-and-drop Kanban-style task management interface which can be utilized by everyone on the team to see how tasks are progressing. In addition, participants can interact with each other in real-time while working on a project or assignment. This excellent project management app is loaded with features like an activity log, email notifications, and task assignments to keep the members engaged. This iOS app performs extremely well and enables a user to plan his short-term, quarterly, and yearly goals. These features including the fact that it is flexible and collaborative make it a very good option for small and large project management tasks.
If you need the best notes taking app for a team, Notion is sure to become your front runner. Notion isn’t just an ordinary note-taking app for iPhone, it’s way more collaborative and allows you & your team more productive. With real-time collaboration and other similar apps, Notion beautifully stands among the best project management apps for iPad that can take your productivity a level higher. The best thing about this iOS productivity app is that there’s no storage limit, you can push as much content as you want. Notion lets you create interactive docs with images, to-do’s, and other content. You can share pages with your time, add comments, and mention your teammates. You’re gonna love this iOS productivity app that lets you turn any Notion page into a website with just two taps. The app also has ready-made templates for project management features.
If you don’t need collaborative features, you can utilize Notion as a simple and easy-to-use note-taking app for your iOS devices.
Must-Have Productivity Apps for iPhone and iPad
1. Google Docs and Drive (Best iOS Productivity App for Writers)
Google Docs is an excellent real-time word editor for iPhone and iPad that allows you to create, edit, and share files with other users. The Google Docs app is amongst the top iOS productivity apps for writers and has a huge fan base because of its ease of use, online collaboration abilities, and other niceties. Writers can share documents with their teammates or editor and can see suggestions and comments in real-time. Google Docs offer some easy-to-use templates that save time and make your documents more appealing. You can always access the previous versions of your documents with the document history.
The documents are automatically saved to the cloud and there’s an offline mode as well so that you can get the things done, even while you’re on the go. Once your device is connected to the internet, all the changes will be synced. Therefore, no matter where you’re, as long as you’ve got your iPhone/iPad, Google Docs will help you get your work done. All in all, if you’re a writer, Google Docs is the best productivity app that you can have on your iPhone or iPad.
When we’re talking about the best productivity apps for iPhone and iPad, Google Drive is an obvious choice. It’s the most trusted iOS app that lets you back up and access all your files across any device that you own. This cloud storage app allows you to store data in the cloud, which is then accessible via smartphones, tablets, or computers. Google Drive is a perfect cloud storage app for iPhone that offers you a wide range of application integrations that work seamlessly with the Drive storage space. The integrated compatibility with Google Docs, Google Slides, Google Forms, and Google Sheets make Google Drive, a must-have productivity app for businesses and professionals.
2. Paper (Best Productivity App for Students)
Taking about Paper, it’s a must-have notes-takes productivity app for students. You can create interactive quick notes and to-do lists using bullet points, checkboxes, and other formatting options. In addition, this productivity app for iOS allows you to be a lot more creative while taking notes. You can add images from your iPhone camera or the Photos app. Furthermore, this productivity app for iPad blends in some amazing collaboration features which makes it ideal for group work as well. You can use templates to plan a project or hold a brainstorming session. Moving further, if you want to draw your friend’s attention to the current note, you can mention him/her via @username.
Just like Google Docs, this productivity app for iOS works offline as well. Furthermore, as long as you’ve got a Dropbox account, the Paper app is free to use. This makes it one of the best free productivity apps for students.
Also Read: Best Language Learning Apps for iOS
With this, we’ve come to the end of our list of the best productivity apps for iPhone and iPad in 2022. We hope you enjoyed this roundup and it has helped you pick the best apps to increase productivity on your iPhone and iPad.
Which app did you like the most? Which iOS app helped you become more productive? Do share your thoughts in the comments section below.